Working efficiently with digital processes works: intelligent, clean, secure.

How digital business processes accelerate companies and reduce costs

We believe that digital processes – combined with local AI – are the most effective lever today for increasing productivity, reducing costs, and expanding your competitive advantage. We'll show you how intelligent process optimization noticeably simplifies everyday work in your company.

This means specifically:

• Automate repetitive tasks : Routine activities run in the background, giving teams time for value-added work.

• Analyze data securely : Data protection-compliant AI recognizes patterns, extracts content and provides precise analyses.

• Use local AI assistants : Results are prepared, summarized, and prepared for decision-making – without cloud risks.

• Create documentation at the touch of a button : Protocols, reports and evidence are created automatically and can be accessed at any time.

• Control processes centrally : All steps can be monitored in a dashboard, and deviations are immediately visible.

• Transparency from start to finish : Every process is traceable – ideal for audits, compliance and continuous improvement.

The overall benefit of digital processes is clear

More output in less time, lower process costs and motivated employees who can focus their energy on first-class customer service instead of paperwork.

What measurable benefits does a digital process bring?

In short: 30–60% less effort – even in the first round of optimization. Three typical practical examples demonstrate how quickly digital processes pay off:

1. Office organization

   • AI automatically sorts and answers incoming emails.

   • Recurring tasks (e.g. appointment confirmations, receipt capture) run in the background.

   • Result: up to 40% time savings in daily business, lower error rate.

2. Contract and office work

   • Documents are digitally checked, clauses are identified and compared with specifications.

   • Large volumes of files can be analyzed in minutes instead of hours.

   • Result: Processing time halved , higher precision in risk assessments.

3. Medical practice

   • Conversations are automatically transcribed and translated into multiple languages ​​if necessary.

   • Protocols and doctor’s letters are created with a click – GDPR-compliant and audit-proof.

   • Result: up to 60% less paperwork , more time for patient consultations.

These examples illustrate how digital processes reduce routine work and create space for what matters most – be it better customer service, more informed decisions, or simply more time for innovation.

Three examples of digital business processes

Many processes in law firms, practices, offices, or agencies are similar. Therefore, we rely on a standard process as a basis and create a customized solution for each company.

Use case 1: Automatically process emails

Digital advantage for: law firms, practices, offices, agencies

A process often begins with an email . The first step is to determine the email's content, then a decision is made about how to proceed. If the email contains attachments , these are also reviewed and considered to determine the next processing step.

⚠ Email inboxes often pile up with unstructured emails that need to be individually sorted by subject and content and then quickly distributed to the right person for processing. Manual processing takes longer when relevant information is included in attachments.

✅ Our intelligent processing optimization makes answering significantly more efficient .

This is what a good digital process for a law firm might look like:

Imagine that your law firm receives numerous emails every day from various clients, courts, and authorities. These emails must be carefully reviewed, categorized, and processed .
This can lead to multiple employees reading the same email or overlook important information, leading to errors or duplication of work . This means a lot of time is spent manually sorting, forwarding, and archiving these emails—time that could be better spent on case management and client support.

By introducing intelligent email processing in the office, this process can be significantly optimized:

• The intelligent system uses defined criteria to identify which emails have priority , assigns them to the correct files or responsible persons, and ensures that nothing is processed twice or forgotten .
• At the same time, important information is extracted and stored in the relevant client files so that all relevant data is always at hand .

This not only reduces manual work steps, but also prevents errors and saves valuable time . The firm's team can focus on the truly important tasks while email processing runs smoothly and efficiently in the background. This allows the firm to work more precisely and quickly, creating room for more productive billable hours .

Application example 2: Check & compare contracts digitally

Digital advantage for: law firms, practices, offices

Reviewing contracts is time-consuming and requires precise work. Achieving good results when dealing with large documents requires careful work, appropriate expertise, and an efficient approach.

⚠ A manual contract comparison is therefore often a time-consuming and error-prone process that requires accompanying documentation from specialist staff.

✅ Our intelligent optimization of workflows A digital process can provide crucial support here.

This is what an efficient digital process can look like:

• The Contracts are digitally recorded and immediately reviewed . This means that previously defined standards, such as legally required information, are analyzed.
• In parallel, the Contracts are compared in terms of content . Any discrepancies or problematic clauses are automatically highlighted, so that any need for adjustments is immediately apparent.
• In addition, suitable alternatives for the adjustment needs are suggested so that the revision can be carried out very efficiently.
• Accompanying the Procedure documented and prioritized question lists as Support for further voting This ensures efficient support for the entire process from start to finish.

The advantages are obvious: Time and focus are freed up for personal consultation , while the digital process with data protection-compliant AI support ensures that no detail is overlooked.

By digitally reviewing and comparing contracts, valuable time is gained that can be invested in more precise personal advice for the customer .

Application example 3: Securely transcribe, translate & process conversations

Digital advantage for: law firms, practices

Carefully transcribing a long negotiation and translating it into a transcript requires expertise and time. A digital process offers significant improvements for fast, high-quality results.

⚠ Manual transcription is often slow and poorly integrated into the overall process . As a result, conversation details are available late or even contain errors that require further revisions.

✅ Fast, automatic transcription of conversations makes the topics discussed quickly and transparently understandable for all participants. An accompanying digital processing process ensures high-quality transcripts and summaries, even across language barriers .

Our conversation transcription significantly increases the quality of minutes :

• The transcription is carried out quickly and precisely in parallel with the ongoing conversation , and the generated text can be manually supplemented in a separate step, for example to add informative comments.
• Additionally, the transcript is translated into the desired target language . Specific training in dialect and technical terminology ensures high translation quality.
• The summary is automatically prepared in the desired format, such as a results report or summary. Additional content checks for missing connections or questions are also possible.
• All conversation results can also be analyzed via a chatbot , while remaining secure and compliant with data protection regulations thanks to our exclusively local AI solution.

Our CLUE for every use case

The mentioned application cases - often also called use cases - run individually or as a complete process chain from start to finish on our CLUE platform .
In this way, we not only support individual application steps, but accompany the entire business process .

We continuously develop our CLUE platform for local operation: secure and data protection compliant . This ensures that data remains within the company and is processed cleanly using exclusively local artificial intelligence . This is how intelligent innovation works.

Further reading tips

• Digital processes work – combining efficiency and data protection with local AI
• Offline AI: Use 100% clean AI processing locally on-premise
• Secure digital processes with AI: data protection compliant & local
• EU AI Act as protection against high-risk AI