Analyze digital business processes

Digital business processes require more than just technological analysis.

It helps to view the implementation of a digital process as a comprehensive project , taking both business and technical aspects into account. CXO demonstrates below how the correct sequence of analysis steps makes a significant contribution to successful process analysis. Digital business processes then form the stable foundation for digital transformation within the company.

So let's begin:

Why is the correct order so important?

The same requirements apply to the analysis of digital processes as to manual processes. Only the correct sequencing and optimal execution of the individual work steps lead to a smooth process flow.

This means, for example, that content is reviewed before further processing, or that approval steps are scheduled at specific points in the process. These approvals might involve information from another system.

If the process is graphically recorded, for example in a flowchart, it becomes more transparent to actually run through it with knowledgeable employees . A simple piece of paper is sufficient, on which the changes and information are noted at each step. This often leads to an eye-opening experience.

How digital business processes can be analyzed cleanly

Focus on a thorough analysis of your existing business processes. Distinguish between the different process components that are necessary for a successful workflow.

By this we mean the various work steps necessary for the process flow. If you look at the process, you'll surely notice that there's a core set of steps that are absolutely essential to achieving the result, surrounded by steps that support it and contribute to error-free results.

Supporting steps can be entirely independent sub-processes. If this is the case, we recommend analyzing and implementing them separately. Focus first on the main steps that form the core of your process.

What do we recommend?

For a structured analysis of digital business processes, we are convinced of the following three steps in the analysis process. In doing so, we not only focus on detailed analysis but also keep implementation in mind.

• What are the minimum steps required to achieve the desired result?
• Which work steps are important for error correction or quality assurance?
• Which work steps are only necessary in exceptional cases ?

If you cover all three areas, you will gain a well-structured view of your digital business processes and an overview of how all the individual steps work together.

Isn't something missing?

So far, the words IT or software haven't been mentioned . This is because the analysis and groundwork are carried out before the technological implementation. We are convinced: " Technology doesn't magically create good processes ."

Let's look at the three recommendations mentioned above:

The first point concerns the minimum required work steps . These steps form the framework for a programmed workflow and the course of the digital process.

In the second point, we identify auxiliary or verification steps . These steps supplement the framework for the minimum process, making it more robust and effective.

In the third point, we focus on exceptional cases . While our process has so far only covered the standard procedure, we now address special cases in processing.

We follow this sequence for every analysis and implementation of a digital business process. This ensures an efficient workflow for each individual step.

Our conclusion

By clearly identifying the individual steps and arranging them in an optimal sequence within the process flow, you create the optimal basis for a digital business process .

Your company needs a secure local AI solution.

CXO Partners specializes in data protection-compliant artificial intelligence for everyday office use: We process all data entirely on a local machine using open-source models, ensuring true data sovereignty. We would be happy to discuss this further and how we can support your company in a personal consultation.

Further reading recommendations

• Digital processes have an impact
• Process optimization creates space for what matters most.
• Leveraging secure, local EU AI solutions: CIO Guide 2025
• Offline AI: Use 100% clean AI processing locally on-premise.